Board logo

Notice of Collection

What is a Notice of Collection?

A notice of collection is a paragraph of text that provides the user with details including ‘how and why’ our school district is collecting personal information.

Why and where do we need to include a Notice of Collection?

We need to include a notice of collection on all documents (paper and/or electronic) that collect personal information. You will find our notice of collection on forms such as our Consent form found in our student registration package. We include the notice because it is our responsibility to notify the user:

  • of the statute / law that authorizes our school board to collect the information
  • that the information they are providing is personal
  • that we may be obligated (under law) to share the information
  • that we have a formal retention and destruction process
  • who they can contact to ask questions about the collection/use of personal information

Information Collection Authorization

Please use the text below in its entirety on all documents (paper and/or electronic) that collect personal information. The text (if possible) should not be less than 9pt font (in the printable version) to ensure that the user can easily read the content. The title Information Collection Authorization should be included.

Option: If the entire Notice of Collection impedes the readability or reproducability of the document/record, you may use the italicized portion with directions to access the full Notice of Collection by visiting

Information Collection Authorization

Notice of Collection: The personal information you have provided on this form and any other correspondence relating to your involvement in our programs is collected by the Brant Haldimand Norfolk Catholic District School Board under the authority of the Education Act (R.S.O. 1990 c.E.2) ss. 58.5, 265 and 266 as amended and in accordance with Section 29(2) of the Municipal Freedom of Information and Protection of Privacy Act, (R.S.O. 1990 c.M.56) The information will be used to register and place the student in a school, or for a consistent purpose such as the allocation of staff and resources and to give information to employees to carry out their job duties. In addition, the information may be used to deal with matters of health and safety or discipline and is required to be disclosed in compelling circumstances or for law enforcement matters or in accordance with any other Act. The information will be used in accordance with the Education Act, the regulations, and guidelines issued by the Minister of Education governing the establishment, maintenance, use, retention, transfer and disposal of pupil records. If you have any questions, please contact the school principal and/or the Freedom of Information Officer, Brant Haldimand Norfolk Catholic District School Board, 322 Fairview Drive, Brantford, ON, N3T 5M8 (Email: